Search

Search for Files

Type search terms into the Search bar to find files in your content library.

In the Search bar, enter a search term.
For more information about the supported search syntax, see Complex Search.
Click a file to navigate to the file location in the content library.
If the file you're looking for does not display in the top matches, press Enter to view all search results and open the Filters tab.
For more information, see Filter Search Results.

Filter Search Results

Filter search results using the Filters tab to reduce the number of results and find the file you're looking for.

Enter a search term into the Search bar and then press Enter.
Optional: In the dialog, narrow your search results by selecting a folder or collection to search in.
In the Filters tab, narrow your search results by applying filters.
Note: The available filters may vary.
If you only want maps to show in your results, check the Map checkbox under Content Type.
Optional: Sort the results by clicking the column headers in the content library.

Complex Search

In the content library,you can search for terms in specific DITA elements and attributes.

Operation

By default, Heretto CCMS searches for a term in the following DITA elements and attributes:

concept body element
glossary definition element
glossary term element
keyword element
paragraph element
prolog element
reference body element
short description element
task body element
title element
ID attribute

Search Strings

You use search strings to find matches in specific DITA elements or attributes.

Note: You use the Lucene Query Parser Syntax to compose Heretto CCMS search strings. By default, Heretto CCMS returns fuzzy matches. If you want to refine search results, you can use search operators.

Table 1. Searchable DITA Elements
By default, you can restrict your search for a term in a specific element. The available options may vary based on your configuration.
DITA Elements	Search String Format
Keywords	`__content_keywords:example`
keyword elements	`__content_keyword:example`
glossary term element	`__content_glossterm:example`
glossary definition element	`__content_glossdef:example`
prolog element	`__content_prolog:example`
short description element	`__content_shortdesc:example`
concept body element	`__content_conbody:example`
reference body element	`__content_refbody:example`
task body element	`__content_taskbody:example`
paragraph element	`__content_para:example`
title element	`title:example`

Table 2. Searchable Metadata
By default, you can search for the following metadata items.
Metadata	Search String Format
Owned By	`__document_owner:username`
Broken Links	`__has_broken_links:true/false`
Custom Metadata	`__taxonomyName:example`

Table 3. Searchable Attributes
By default, you can search for ID attribute values.
Attribute	Search String
ID attribute	`example`

Complex Search Examples

The following string searches for “the word users” in short description elements.

__content_shortdesc:users

The following string searches for the words “enables users to” in short description elements.

__content_shortdesc:"enables users to"

The following string searches for the word “users” in short description elements and the word “enables” in concept body elements.

__content_shortdesc:users __content_conbody:enables

The following string searches for non-approved topics that also contain the word “user” in title elements.

The NOT operator excludes the search term that follows it.

title:user NOT status:approved

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