Set Permissions for Folders or Files

Administrators can deny user-groups the permissions required to open or edit files, maps, and folders.

Add a user group. See Add Groups.
Tip: After setting permissions that deny access to a user group, administrators can grant more granular access permissions, to a subset of content objects, for that user group.
  1. In the content library, choose the resources that you want to edit permissions for by doing one of the following:
    OptionDescription
    To set permissions for a single resource,right-click the folder, map, or file and select Set Permissions.
    To set permissions for a folder and subfolders,right-click the folder, and select Bulk Change > Permissions.
    To set permissions for a map, map dependencies, and resource-only files appended to the map,right-click the map, and select Bulk Change > Permissions.
    To set permissions for multiple resources (including subfolders, map dependencies, and resource-only files),do the following:
    1. Select the folders, maps, and files.
    2. Right-click any selected resource.
    3. Select Bulk Change > Permissions.
  2. Include or exclude the related resources by doing any of the following:
    1. To include the subfolders, select the Include child folders check box.
    2. If you don't want to include the dependencies of a given map, like its child topics and submaps, clear the Include dependencies check box.
      Important: The Include dependencies option only includes the direct dependencies of the map. It does not include the binary files.
    3. If you don't want to change the resource-only files in a map, clear the Include resource-only files check box.
      Tip: For example, the resource-only files are your warehouse topics that have the @processing-role="resource-only" attribute assigned to their <topicref> elements. They are appended in a map but are not included in the output.
    4. If you want to include all map dependencies, including its indirect dependencies and binary files (non-text files like images), select the Include all dependencies check box.
  3. Add an access rule by doing the following:
    1. Click Add New Rule.
      Figure 1. Empty Permissions Rule
      adding a new rule for permissions
    2. From the Select group drop-down menu, select a group.
    3. From the Allowed drop-down menu, select Allowed or Denied.
      Note: Selecting Allowed only provides more granular access to files when there are more broad Denied permissions already applied to a parent-resource of the file you are applying this permissions rule to. By default, all users are allowed access to files based on their user-type.
    4. If applicable, check the Write Access checkbox.
    5. If applicable, check the Read Access checkbox.
    Figure 2. Access Rule Example
    access rule example
  4. If you want to add more rules, repeat 3.
  5. Click Save.
In the content library, the Permissions icon appears next to resources with read and write permissions assigned.