Filters Overview

You can sort and filter the search results in the Content Library to quickly identify relevant resources.

Date Filters

The Last Modified filter and Created filter enable you to quickly find resources within a given date range.

Figure 1. Date Filters
Date filters

Needs Attention Filters

The Not Valid, Has Broken Links, and Has Open Comments filter enable you to easily identify content outstanding issues.

Figure 2. Needs Attention Filters.
Not Valid
Identifies invalid file types or files that contain invalid elements.
Has Broken Links
Identifies files with links that require an update.
Has Open Comments
Identifies files with unresolved comments.
Needs Attention filters

Owned By Filter

The Owned by drop-down menu enables you to see files owned by a particular user.

Last Modified By Filter

The Last modified by drop-down menu enables you to see files recently modified by a particular user.

Locked By Filter

The Locked by drop-down menu enables you to see the files locked by other users. You can also view all locked files, regardless of user by selecting Anyone from the Locked by.
Note: If you use the Content Editor in Heretto CCMS, your files do not automatially lock as the Content Editor is fully collaborative. This means that several users can work on a given resource at the same time.
If a coworker is unavailable and has locked files, you can select their name from the Locked by drop-down menu to view their locked files. You can unlock those files to enable other team members to work on them.
Note: You must be an Administrator to unlock files locked by other users.

Status Filters

The Status Filters enable you to understand the state of your content.

Figure 3. Status Filters
Status filters

Content Type Filters

You can filter DITA-files of a particular type.

Figure 4. Content Type Filters
Content-type filters

Metadata Filters

You can filter resources with a given metadata tag assigned. For more information, see Taxonomy & Metadata Overview.

Figure 5. Metadata Filters
Metadata filters

File Type Filter

You can filter files of a particular format.

Figure 6. File Type Filters
File type filters

Sorting Results

You can sort search results in ascending or descending order by clicking on any Content Library column header.

For example, if you enter a search term and receive a lot of results, you can sort the results by modified date to view the most recently updated files first.