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Default Reports

Map Status Report

You can use this report to investigate the details about a map and its dependencies.

Report Interface

report interface

Report Results

report results
Note:

USLR stands for “Updated Since Last Release”.

Report Info

File namemap-status.xql
TypeCertified

Scope

Original RequestWant to see the status of files in a map to evaluate work needed to be done.
AudienceAll customers
Modified Elements None
Context Map and its dependencies
Number of files traversedVaries by map
Memory data structures
Processing
OutputHTML screen

Not Used Web Report

You can use this report to search a folder for files that are not referenced by other files. The scope of this reports includes key references and key definitions.

Tip: You can use this report to make content management decisions, such as determining if not used resources can be deleted, implemented into maps, or marked obsolete.

Report Interface

report interface not used

Report Results

report results
Tip: You can click a link to navigate to the file in the content library.

Report Info

File namenot-used-report.xql
TypeCertified

Scope

Original RequestWhich files aren't being used in the repository?
AudienceAll customers
Modified Elements N/A
Context Folder hierarchy (recursive)
Number of files traversed
Memory data structuresSequence of all references to a file, sequence of all keydefs for a file, and subsequences
ProcessingCan be run anytime
OutputHTML output summary

Topic Reuse Web Report

You can run this report on more than one map to find reused topics and move them to a common, high-level folder to optimize your reuse opportunities.

Report Interface

report topic reuse
Tip: You can leave the Reuse Folder Name field blank to view all reused topics in the selected maps.

Report Results

report topic reuse results
Tip: You can click a link to navigate to the file in the content library.

Report Info

File namereuse-report.xql
TypeCertified

Scope

Original RequestHow many files are being reused between two or more maps?
AudienceAny customer
Modified Elements N/A
Context Map dependencies
Number of files traversed
Memory data structures
ProcessingCan be run anytime
OutputHTML table output

Folder Keys Report

You can use this report to view all key values assigned in maps, analyze your key naming conventions, and ensure that existing key names align with your key value creation guidelines.

Report Interface

folder keys report

Report Results

folder keys report result
Tip: You can click a link to navigate to the file in the content library.

Report Info

File namefilename.xql
TypeCertified, Global, Heretto Enterprise Plan, or Customer

Scope

Original RequestRun report to find key values and key names used in maps
AudienceAll customers
Modified Elements
Context Map dependencies
Number of files traversedAll files in maps being compared
Memory data structures
ProcessingCan be run anytime
OutputHTML table output

Invalid Keyrefs Report

You can use this report to search a map and its dependencies to find key references (keyrefs) that are referencing key values that are not defined in the map.

Tip: Keyrefs that reference key values that are not defined result in broken links and will cause publishing issues.

Report Interface

invalid keyrefs report

Report Results

Tip: You can click a link to navigate to the file in the content library.

Report Info

File nameinvalid-keyrefs.xql
TypeCertified

Scope

Original RequestI want to see if any of my topics are using keyrefs to keys that aren't actually defined anywhere.
AudienceAll customers
Modified Elements N/A
Context Map and its dependencies
Number of files traversed
Memory data structuresSequence of all keys defined for the map. Sequence of all dependencies for the map
ProcessingCan be run anytime
OutputXML summary output

Folder Structure Report

You can use this report to evaluate your folder structure or use it as a reference to create a new folder structure.

Report Interface

folder structure report

Report Results

This report generates a CSV spreadsheet that shows the structure for your selected folder, including all folders and files it contains. The Folder Structure Report results are emailed to the email that you use to log on to Heretto CCMS.

Report Info

File namefolder-structure.xql
TypeCertified

Scope

Original RequestI want to download an entire folder's structure and view it in Excel.
AudienceAll customers
Modified Elements
Context Folder structure
Number of files traversed
Memory data structures
Processing
OutputDownloadable asset: CSV

Linked Topics out of Map Scope Report

You can use this report to search a map for links to topics that are not directly included in the map.

Tip: In some outputs (for example, any PDF output), when you link to a topic that is not included in the map, the link will not lead anywhere. This report helps you find these topics so you can remove the link to them or add the linked topic to the map.

Report Interface

report linked topics out of map

Report Results

report results links out of map scope
Tip: You can click a link to navigate to the file in the content library.

Report Info

File nameunmapped-linked-topics.xql
TypeCertified

Scope

Original RequestWhat topics are linking to other topics outside of the map?
AudienceAll customers
Modified Elements N/A
Context Map
Number of files traversed
Memory data structures
Processing
OutputHTML screen

Unapproved from Approved Topics Report

You can use this report to find files that are set to the Approved status and are referencing files that do not have the Approved status.

Tip: This report helps you find and prevent unapproved topics from being published.

Report Interface

report unapproved from approved topics

Report Results

report results unapproved from approved

Report Info

File namefilename.xql
TypeCertified, Global, Heretto Enterprise Plan, or Customer

Scope

Original RequestShow topics that are not set to "Approved" status
AudienceAll customers
Modified Elements
Context Map dependencies that do not have "Approved" status
Number of files traversed
Memory data structuresWhat in memory data structures does the report create?
ProcessingCan/should the report be run while other reports are running?
OutputWhat outputs does the report create? Eg. Just a report HTML screen or downloadable assets (Excel, zip, etc).